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Tweed & Area Arts Council Annual General Meeting
Monday, September 25, 2017, 700 P.M.
Marble Arts Centre
13 Bridgewater Street,
Actinolite, Ontario


1. WELCOME/CALL TO ORDER:

Present at the Annual General Meeting:
Meriel Child; Bill and Pat McMurtry; Tim Porter; Will and Tammy Austin; Vicki McCulloch; Don DeGenova; Bob Giguere; Mark Lesage; George Logan; Bonnie Marentette and Virginia McKeown.

Mark Lesage [member] served as Acting Chair and greeted and thanked all for attending the 2017 Annual General Meeting. He thanked all the board members and committees for their hard work in the past year to make the JV Golf Tournament; Youth Theatre; Art in the Park; and special events successful. The Acting Chair called the meeting to order at 7:00 pm and Virginia McKeown [member] volunteered to serve as Secretary.

During his speech special notation was made of Wayne Kay’s recent passing and the great loss to the Tweed & Area Arts Council. Wayne Kay had held the position of co-chair and business advisor for many years. Mention was also made with respect to Don Herbertson’s recent standing down from his position as co-chair and treasurer, a position that he also had held for many years. It was also noted that the efforts of Wayne Kay and Don Herbertson were instrumental in the success of the Marble Arts Centre and the Tweed & Area Arts Council and that their knowledge and abilities were going to be greatly missed.

2. APPROVAL OF AGENDA:

Motion: “To approve the Agenda as presented”
Moved by: Bill McMurtry; Second: Bonnie Marentette;
CARRIED

3. APPROVAL OF MINUTES OF THE ANNUAL GENERAL MEETING of Members held on September 26, 2016: Motion: “To approve the minutes of the Annual General Meeting of the members held on September 26, 2016”
Moved by: Meriel Child; Second: Virginia McKeown;
CARRIED

4. NOMINATIONS AND ELECTION FOR BOARD OF DIRECTORS 2017 – 2018:

[a] The following members have agreed to serve the 2nd year of their two-year term [October 1, 2017 – September 30, 2018: Roely DeVries, Meriel Child and Virginia McKeown.

[b] Bob Giguere was inducted and accepted.
[c] The following members have agreed to serve a two-year term [October 1, 2017 – September 30, 2019]: Bonnie Marentette and Mark Lesage and accepted.
Mark Lesage nominated Vicki McCulloch. Vicki McCulloch accepted.

[d] ELECTION OF BOARD OF DIRECTORS:

Motion: “To accept the nomination[s] and election of directors Roely DeVries, Meriel Child and Virginia McKeown for the 2nd year of the two-year term.
Moved by: Bill McMurtry; Second: Bonnie Marentette;
CARRIED

5. REPORT OF THE TREAURER: Don Herbertson
The financial highlights of the written report were reviewed. Motion: “To accept the report of the treasurer as presented”
Moved by: Bonnie Marentette; Second: Virginia McKeown;
CARRIED

6. APPOINTMENT OF AUDITORS/REVIEWERS FOR FISCAL YEAR 2017:

Motion: “To appoint Welch LLP as Auditors/Reviewers for the 2017 fiscal year”
Moved by: Mark Lesage; Second: Meriel Child;
CARRIED

7. COMMITTEE AND PROGRESS REPORTS:

[a] Marble Arts Centre Ivan Kasaic
[b] Membership Bonnie Marentette
[c] Youth Programs Bonnie Marentette
[d] Special Events Roely DeVries and Meriel Child
[e] Art in the Park Bonnie Marentette
[f] Marble Arts Players Mark Lesage
Motion: “To accept the committee and progress reports as presented” Moved by: Vicki McCulloch; Second: Don DeGenova;
CARRIED

8. APPROVAL OF THE ACTIONS OF THE BOARD:

Motion: “That all acts, actions and proceedings of the T&AAC since the last general meeting are hereby ratified, confirmed and approved”
Moved by: Bill McMurtry; Second: Virginia McKeown;
CARRIED

9. OTHER BUSINESS AND OPEN DISCUSSION:

Don DeGenova has offered to assist with membership.
Check into the costs of a light board.

10. ADJOURNMENT:

Motion: “To adjourn the 2017 Annual General Meeting of the Tweed & Area Arts Council”
Moved by: Bill McMurtry; Second: Virginia McKeown;
CARRIED

September 25, 2017 – 7:25 pm

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