1. Welcome / Call to Order: Don Herbertson (co-chair and Treasurer) served as chair greeted and thanked all for attending the Annual General Meeting. He thanked all board members and committees for their hard work in the past year to make the JV Golf tournament, Youth Theatre, Art in the Park, and special
events successful. The chair called the meeting to order at 7.00 PM. Wayne Kay (co-chair and business advisor) volunteered to serve as Secretary.
2. Approval of Agenda:
Motion: “To approve the agenda as presented” Moved by: Bonnie Marentette, Second: Meriel Child, Carried
3. Approval of Minutes of the Annual General Meeting of Members held on
September 28, 2015:
Motion: To approve the minutes of the Annual General Meeting of the members held on September 28, 2015 Moved by: Meriel Child, Second: R. DeVries, Carried
4. Nominations and Election for Board of Directors 2016 – 17:
a. The following members have agreed serve the 2nd year of their two year term (October 1, 2015 – September 2016): Wayne Kay, Mark Lesage, Meriel Child.
b. The following members have agreed to serve a two year term (October 1 – September 30, 2017): Don Herbertson, Roely DeVries, and Virginia McKeown.
c. Election of Board of Directors 2016-2017,
Motion: “To accept the nomination(s) and the election of directors Wayne Kay, Bonnie Marentette, Mark Lesage for the 2nd year of the two year term. Moved by Carole Herbertson, second Roely DeVries.
d. Motion: To accept the nomination(s) and the election of Meriel Child, Don Herbertson, Bonnie Martentette, Roely DeVries and Virginia McKeown as directors to serve a two year term (October 1, 2015 – September 30, 2017). Moved by: Wayne Kay, Second: Vickie Davison, Carried.
5. Report of the Treasurer: Don Herbertson
The treasurer reviewed the financial highlights of his written report. A grant application submission has recently been submitted to the Trillium Foundation.
Motion: “To accept the report of the treasurer as presented” Moved by Roely DeVries, Second Meriel Child, Carried
6. Appointment of Auditors/Reviewers for fiscal year 2016/17
Motion: “To appoint Welch LLP as the T&AAC Auditors/Reviewers for the 2015 fiscal year” Moved by Wayne Kay, Second Roely DeVries. Carried
7. Committee and Progress Reports
Written reports were received from the committee chairs and made available to the membership:
(a) Marble Arts Centre (Status and To – Do) -- Wayne Kay
(b) Membership -- Bonnie Marentette
(c) Youth programmes -- Bonnie Marentette
(d) Special Events -- Roely DeVries and Meriel Child
(e) Marble Arts Players -- Mark Lesage
Motion: “To accept the committee and progress reports as presented” Moved by Roely DeVries, Second Carole Herbertson, Carried
8. Approval of the Past Acts of the Board of Directors:
Motion: “That all acts, actions and proceedings of the T&AAC since the last general meeting are hereby ratified, confirmed and approved.” Moved by Vickie Davison, Second Carole Herbertson, Carried
9. Open Discussion / New Business
a. There was a general discussion as to prospective fund raising; Virginia is following up with a preliminary contact.
b. There was an ongoing discussion as to how to raise awareness and interest in the greater Tweed area of the Marble Arts Centre events and T&AAC visibility in the community.
c. The directors will make enquiries of the MOT as to the possibility of roadside signage for MAC.
d. The Municipality is resurfacing Bridgewater Rd which will interface safely with the MAC walkway and driveway.
No other business having come before the members;
Motion: “To adjourn the 2016 Annual General Meeting of the Tweed & Area Arts Council at 7:30 PM” Moved by Bonnie Marentette, Second Carole Herbertson, Carried